Project Coordinator at Olsson

Company Description

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results – for our people, our clients, and our company.

We’re a people-centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.

Job Description

As a Project Coordinator (PRC), you will be a billable member of the Project Assurance Team, partnering with Project Managers (PMs) to support projects from initiation through closeout. In this role, you will help ensure compliance with project management and quality standards while providing the day-to-day coordination, tracking, and communication necessary to keep projects running smoothly.

You will serve as a key point of coordination among project teams, clients, subconsultants, and internal stakeholders. By managing project information, monitoring performance metrics, facilitating communication, and supporting project controls, you will help project teams deliver successful outcomes while freeing PMs to focus on technical leadership and client service.

This position offers the opportunity to work on a variety of projects, collaborate with multidisciplinary teams, and contribute to the success of complex and impactful work.

Responsibilities

• Partner with Project Managers to support projects throughout the full project lifecycle, from initiation through closeout.

• Coordinate project communications, meetings, action items, and stakeholder engagement activities.

• Monitor project performance metrics including budgets, schedules, work-in-progress (WIP), percent complete, and other key performance indicators (KPIs).

• Maintain project documentation, records, and document control processes to ensure accurate and organized project information.

• Manage and support project collaboration platforms and tools, including SharePoint, ShareFile, Smartsheet, Procore, and similar systems.

• Track project deliverables, submittals, RFIs, shop drawings, change orders, and revision histories.

• Support project quality and compliance efforts by promoting adherence to project management, QA/QC, and contractual requirements.

• Assist with project financial administration, including invoice reviews, budget tracking, reporting, and coordination with billing teams.

• Facilitate coordination among project teams, clients, subconsultants, and other stakeholders to keep projects on schedule and aligned with project objectives.

We have one current opening and will consider candidates interested in being located out of our Omaha, NE, Lincoln, NE, Fort Worth, TX, Dallas, TX, or Overland Park, KS office locations.

Qualifications

You are passionate about

• Working collaboratively with others.

• Having ownership in the work you do.

• Using your talents to positively affect communities.

You bring to the team

• Bachelor’s or associate degree in business or a related area required.

• 5+ years of experience in document control or administrative support within engineering or construction.

• Strong attention to detail and commitment to accuracy.

• Ability to work collaboratively with multidisciplinary teams.

• Effective written and verbal communication skills.

• Strong organizational and time‑management skills, with the ability to handle multiple priorities.

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Additional Information

Olsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come.

As an Olsson employee, you will

• Receive a competitive 401(k) match

• Be empowered to build your career with tailored development paths

• Have the possibility for flexible work arrangements

• Engage in work that has a positive impact on communities

• Participate in a wellness program promoting balanced lifestyles

In addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.

Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.

Olsson understands the importance of privacy and is committed to protecting job applicants’ personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the “CCPA”), this notice explains Olsson’s practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.

For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here .